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Part time Receptionist

Edinburgh
On Application
FPSG/KLL/63174_1549898745


A brilliant new opportunity has become available working for a leading law firm based in Edinburgh City Centre as a Part time Receptionist for a 6month FTC.


Ref: FPSG/KLL/63174


The purpose of this role is to ensure the provision of a professional and efficient front of house reception function.


Role Responsibilities



  • Meet and greet clients in a friendly and attentive manner, ensuring that they are provided with standard health and safety guidelines and their contact is notified promptly of their arrival. In addition all external visitors

  • should be logged as they arrive and depart

  • Co-ordinate the meeting room diary ensuring that all requirements for

  • meetings/seminars/lunches/functions are noted and communicated to the relevant departments. In addition liaise with IT to ensure that all required technical support is provided

  • Carry out daily checks of meeting rooms to ensure they are clean, tidy and report any maintenance required

  • Manage and co-ordinate the allocation of the firm's parking spaces

  • Organise taxis as requested. Follow up each individual order to ensure that receipts are produced and collate all receipts on a weekly/monthly basis

  • Ensuring observation of the firm's policy on courier use, arrange as requested courier pick-ups and deliveries

  • Answering incoming calls, passing through directly all calls with the exception of partners and directors calls which should be announced

  • Arrange travel and accommodation requirements as when requested in

  • compliance with the travel and expense policy

  • Issue and track the use of train tickets for travel as required

  • Collate on a weekly basis the attendees for Partner's lunch ensuring that

  • numbers are communicated to the kitchen in advance

  • Ensure that the reception area is kept neat and tidy and stocked with the

  • relevant literature

  • Comply with the firm's health & safety policy at all times, taking on board as an employee your duty of care in the work place

  • Completing ad hoc duties as required


Person Specification


To be considered for this opportunity, our client does require the following experience /background:



  • Previous work experience within a Receptionist position, ideally within a corporate environment

  • Strong team player, professional and efficient whilst remaining positive

  • Excellent communication and interpersonal skills

  • Ability to build rapport and work as a team

  • Well-presented and naturally self-motivated

  • Committed and organised

  • Ability to learn quickly new processes, tasks and systems

  • Excellent knowledge of MS Office

  • Confident dealing with people face to face and over the telephone


Reward


In return our client will reward you with a competitive salary of £17,388 pro rata, the position is based in Edinburgh City Centre for a period of 6months.



Working Hours: Monday - Tuesday 2pm - 5pm, Wednesday - Thursday 9am -5pm, Friday 9.30am - 5.30pm



Next Steps


To apply for this position please send your CV to FPSG ASAP!


Equal Opportunities:


FPSG is committed to equal opportunities regardless of gender, race, disability, sexual orientation, religion or belief and age.

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